Finance and Accounts Department

Department of Finance and Accounts has the sole responsibility of providing effective and efficient resources management culmed at achieving the mandate of the Agency.  
2.     This responsibility is discharged through the performance of the following function:

  1. Institution of proactive and dynamic accounting system of operations
  2. Maintains and update relevant books of accounts, records and documentations
  3. Receipt of Federal Government of Nigeria funding and ensure prudent disbursement
  4. Ensure accountability in the receipt and disbursement of Donor Partners’ Financial and Material supports
  5. Receive all Federal Government of Nigeria statutory allocations and ensure prudent disbursements
  6. Ensure prompt and steady payment of staff salaries and allowances
  7. Accounting for purchases and disposals of assets
  8. Budget preparation, implementation and monitoring
  9. Accounting for stock / Stores
  10. Prompt preparation of relevant financial and management reports as well as annual statutory audit reports
  11. Ensure effective and efficient Accounting Management Information System
  12. Others

3.     These functions are carried out through the activities of the following Sections structured into Accounts and Finance Units:

  1. Central Pay Office (CPO)           Accounts Unit
  2. Other Charges                        Accounts Unit
  3. Checking                                Accounts Unit
  4. Salaries                                  Accounts Unit
  5. Budget and Funds                   Finance Unit
  6. Advances                                Finance Unit
  7. Final Accounts                         Finance Unit
  8. Reconciliation                          Finance Unit

4.     ACTIVITIES OF THE SECTIONS

  1. CENTRAL PAY OFFICE SECTION (CPO)
  2. General Banking Operations
  3. Maintenance of imprest account system
  4. Preparation of payment mandates
  5. Maintenance of prescribed treasury cash books
  6. Maintenance of daily fund position registers
  7. Preparation of monthly summary of revenue / receipts and payments for rendition of returns and management use
  8. Maintain effective and efficient custody of security documents
  9. Others

 

  1. OTHER CHARGES SECTION
  2. Preparation of receipt / payment vouchers
  3. Maintenance of PV registers
  4. Maintenance of vote (DVEA) books
  5. Rendition of monthly receipts / expenditure details and returns
  6. Others
  1. CHECKING SECTION
  2. Checking the correctness, accuracy and relevancies of all vouchers and the supporting documents
  3. Ascertain and confirm the accuracy of amount payable and schedule vouchers to audit for further examination
  4. Act as the audit section of the Finance and Accounts Department
  5. Others

 

  1. SALARY SECTION
  2. Preparation of salaries and allowances of staff of the Agency on a monthly basis
  3. Maintenance of prescribed treasury forms / registers
  4. Others
  1. BUDGET AND FUNDS SECTION
  2. Preparation of the Agency’s annual budget – personnel, recurrent and capital and monitoring of the budget performance
  3. Allocation of funds to accounting sub – heads i.e. maintenance of the Agency’s master vote book
  4. Others
  1. ADVANCES SECTION
  2. Maintenance of staff personal advances ledger
  3. Preparation of advances / retirement vouchers
  4. Maintenance of ledger / register for other prepayments
  5. Ascertain the personal liability of staff to the Agency and other Institutions
  6. Others
  1. FINAL ACCOUNTS SECTION
  2. Maintenance of analysis registers for receipts, payments and retirements
  3. Maintenance of general ledgers
  4. Preparation of the Agency’s trial balance
  5. Preparation of annual financial statement – income and expenditure account, cash flow statement, balance sheet, value added statement etc
  6. Preparation of management report
  7. Maintenance of the Agency’s fixed assets register
  8. Preparation of transcript of accounts  
  9. Others

 

  • RECONCILIATION SECTION
  • Reconciliation of banks statement of accounts with the cash book
  • Reconciliation of vote books with cash books
  • Others